Guest Lists help you organize guests into categories across your event. You can use them to group attendees, manage communication, simplify check-in, and filter reporting data.
This article contains the following topics:
The Guest Lists Dropdown
Guest Lists are managed from the Guests section of the event across the Diobox Web App and mobile apps. By default, the selector is labeled All Guests.
The dropdown menu includes several filtering and browsing options that help organize guests by status, activity, assignments, and custom groupings.
Several default Guest Lists are automatically created for each event, though they can be edited or removed at any time.
Guest Lists can be customized differently for each event depending on the event structure and workflow. Common examples include: VIP, Sponsors, Speakers, Media, Staff, Exhibitors, and Table Hosts.
Create a Guest List
Open the Guest Lists dropdown and select New Guest List.
When creating a Guest List, you can customize:
Name: Add a unique name for the Guest List.
Color: Choose a preset color or use the color picker to select a custom color.
Icon: Select from dozens of icons. Icons automatically inherit the selected color, making Guest Lists easier to identify throughout the platform.
You can also configure Check-In Alerts to notify team members when guests assigned to that Guest List check in.
Edit or Delete a Guest List
Open the Guest Lists dropdown and scroll to the Guest Lists section.
Click the edit (pen) icon to update the Guest List name, color, icon, or other settings.
To permanently remove a Guest List, click Delete.
Deleting a Guest List will not delete any guests or remove their activity history from the event. Only the Guest List itself is deleted.
Assign a Guest to a Guest List
Guests can belong to multiple Guest Lists at the same time.
To assign a Guest List to a guest:
Select the guest
Open the Guest Lists dropdown
Select one or more Guest Lists
Click outside the menu to close it
New Guest Lists can also be created directly from this dropdown by selecting the + New Guest List button at the bottom of the menu.
Assign Guest Lists in Bulk
You can add or remove Guest Lists for multiple guests at once using bulk actions.
First, select the guests using the checkboxes on the left side of the guest list.
After selecting guests, choose Tag Guest List from the bulk actions menu.
Select the Guest Lists you want to add then click Apply.
On the web app, you can both add and remove Guest Lists in bulk.
Refer to Performing Bulk Actions to learn more about selecting and updating multiple guests.
Assign Guest Lists During Import
Guest Lists can also be created and assigned during the guest import process.
Using the Guest List column in a CSV file will automatically assign guests to the specified Guest List during import. If the Guest List does not already exist in the event, Diobox will automatically create it.
This process can also be repeated after the initial import. Diobox includes deduplication features that help prevent duplicate guest records from being created during future imports.
Refer to Importing Guests from a CSV File to learn more about the import process.